Annual Meeting and Proxy Solutions

Enhance your annual meeting and proxy statement the way you want and the way your investors want

Get Started

Whether you want to win the vote by enhancing proxy style and messaging, save money by streamlining your annual meeting process and restructuring mailing costs, or maintain seamless control of your communications with
an intuitive SaaS platform, Toppan Merrill delivers an end-to-end solution designed to meet specific shareholder communications requirements.

 

  • Proxy Statements
  • Annual Reports
  • Environmental Impact Statements, Corporate Sustainability Reports, Environmental and Social Governance Reports
  • Interactive, Online Documents

Process

Toppan Merrill’s customized annual meeting and proxy solutions combine consultation with cutting-edge design expertise, industry-leading print capabilities and multi-channel distribution to enhance your corporation’s unique process and business objectives.

Consult

Design

Produce & File

Deliver

Process

Toppan Merrill’s customized annual meeting and proxy solutions combine consultation with cutting-edge design expertise, industry-leading print capabilities and multi-channel distribution to enhance your corporation’s unique process and business objectives.

Consult

Design

Produce & File

Deliver

Consultative Approach

Consultation experts gain a comprehensive understanding of your current annual meeting and proxy process, then identify best practices and peer-group trends from initial concept to cost-effective delivery of shareholder communications materials. As inefficiencies in your processes are exposed, you will be provided with solutions that align with your corporate objectives and ensure you are in compliance with SEC requirements.

 

  • Stylized & Interactive Designs
  • Content Writing and Editing
  • Vendor Review
  • Investor Outreach Initiatives
  • Peer Group Comparison
  • Timeline & Schedule Review
  • Year-to-Year Analysis
  • Production Consultation
  • Postage Evaluations

Consultative Approach

Consultation experts gain a comprehensive understanding of your current Annual Meeting and
proxy process, then identify best practices and peer-group trends from initial concept to cost-effective delivery of shareholder communications materials. As inefficiencies in your processes are exposed, they will offer solutions that align with your corporate objectives and ensure you are in compliance with SEC requirements.

  • Stylized & Interactive Designs
  • Content Writing and Editing
  • Vendor Review
  • Investor Outreach Initiatives
  • Peer Group Comparison
  • Timeline & Schedule Review
  • Year-to-Year Analysis
  • Production Consultation
  • Postage Evaluations

Cutting-Edge Proxy Design

The annual meeting and proxy process is evolving to successfully increase shareholder participation and effectively communicate corporate objectives and values. Using first-rate document presentation, updated designs and messaging consulting techniques with user-friendly language, and interactive web-based options, your organization can increase shareholder participation & votes.

 

  • Content written in plain English
  • More creative graphics, charts and photos
  • Effective layouts and designs
  • Enhanced color, stock, covers
  • Digital, mobile responsive and interactive versions
  • Use of QR codes and augmented reality

Produce & File

Once your documents are designed and edited, experts manage content and formatting with an eye towards regulations and disclosures.

 

  • Document Content Management
  • Document Formatting
  • Disclosure Management
  • File 10-K and manage the XBRL and EDGAR disclosures for U.S. GAAP

Produce & File

Once your documents are designed and edited, experts manage content and formatting with an eye towards regulations and disclosures.

 

  • Document Content Management
  • Document Formatting
  • Disclosure Management
  • File 10-K and manage the XBRL and EDGAR disclosures for U.S. GAAP

Streamlined
Print & Electronic
Distribution

Throughout the entire annual meeting and proxy statement production process, Toppan Merrill facilitates printing and distribution within the required timeline, process and budget. In addition, you are always backed by Toppan Merrill’s 50+ years of expertise in annual meeting and proxy production management.

 

  • In-house print and distribution facilities
  • Print and mail with cost-effective solutions
  • Deliver your content to the right person,
    on-time every time

TECHNOLOGY

TOPPAN MERRILL

BridgeTM

With the Bridge platform, you can simplify proxy and annual reporting, enhance proxy communication documents and achieve higher voter returns – all without sacrificing control. Bridge technology makes it easy for clients to draft, edit and perfect their own proxy statements and EDGAR filings via a SaaS platform. From document creation and traditional typesetting through print, mail, fulfilment and XBRL and EDGAR filing, you have total control of the proxy creation process from start to finish.

 

Request a demo

Who we work with

  • "The shareholder communications team conducted a peer group analysis for our company and discovered an inefficient proxy layout and suggested we embrace "plain English" content. By changing our layout and content, we've increased voter participation and created a lighter document which saved us $32,000 in production and mailing costs.”

    Marketing Manager - Fortune 100 Media Company

Contact Us

Request a Demo or Call

Americas: 800.688.4400
APAC: +852.2877.8773
EMEA: +44 20.7422.6100
info@toppanmerrill.com