Offerings
MIC Review
Connect with subject matter experts who are ready to help improve your overall workflow, timeline and ability to work efficiently with your stakeholders.
Design
Collaborate with our Design Advisory team in a cover-to-cover review of your existing materials to incorporate best-in-class presentation elements to enhance communication with your shareholders. This includes a review and recommendations to ensure content consistency between your Management Information Circular, ESG Report and Annual Report.
Produce and File
Create highly stylized shareholder communications with visually engaging graphics, delivered with speed and complete accuracy.
Seamlessly transition from the composed document to a print-ready output with our proprietary technology platform.
For dual listed companies, Toppan Merrill eliminates risk with our single source platforms, ensuring consistent content and presentation for both SEDAR+ and EDGAR submissions.
Printing and Distribution
Minimize expense without compromising the quality of your printed materials.
Toppan Merrill print production teams are seasoned and experienced graphic arts professionals who will guide you with recommendations customized to meet your goals and meet delivery deadlines.
Design: MIC style guide
From filing to design and typeset, receive expert support on your MIC regardless of the workflow.
Offering filing, print-only option, typeset, and design, and we have experts in HTML to support SEDAR+ & EDGAR workflow for Foreign Private Issuers.
Hot topics
Notice of the Meeting
Clearly outlining the meeting’s date, time, and location encourages shareholder participation by making the logistics accessible and straightforward. Incorporating tools like a QR code linking to a virtual meeting option can further drive engagement and inclusivity.
Voting Instructions
Providing clear and well-structured voting instructions ensures shareholders can easily navigate the voting process. This not only encourages shareholders participation but also demonstrates the company’s commitment to active shareholder engagement.
Board Nominees
Transparency in presenting the qualifications, diversity, and independence of board nominees helps shareholders assess their expertise and suitability. This builds trust and reinforces the company’s dedication to effective governance.
Executive Compensation
A clear explanation of executive compensation decisions ensures alignment between leadership performance and shareholder interests. Highlighting accountability and fair practices fosters confidence in the company’s governance.
File error-free with
Toppan Merrill Bridge™
Based on the Microsoft Office suite, Bridge delivers an intuitive and efficient method for corporate governance professionals to style and manage Management Information Circulars, providing more control over the document workflow.
Create, manage and perfect disclosure content with speed and accuracy, then transmit outputs directly to global regulatory bodies.
Bridge is a single, integrated platform infused with 50+ years of financial and regulatory disclosure expertise.
Updates and Insights
Redefining proxy design: How W&T Offshore moved the needle as a finalist for the 2024 Best Proxy Statement (Small Cap) award
Mike Spelman
What is the purpose of the Management Information Circular in Canada?
Jason Barnard – Business Development Manager, Canadian Compliance
ESG, 10-K and Proxy report design: Solving consistency and content challenges
Mike Spelman
Karen Fisher“Excellent customer service and attention to detail. I never have to wonder if the project will be completed on time and correctly when working with the Toppan Merrill team.”Director – Corporate Compliance, Oil and Gas Industry Clean Technology Supplier
Related Solutions
Annual Meeting & Proxy Solutions
SEC Reporting and Filing Software
Canadian Regulatory Compliance: SEDAR+ Filing
Contact our team to get started.
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Have more questions?
Reduce complexity and get answers to some of our customers’ frequently asked questions.
See the full list of FAQsThe management information circular (MIC) is the term primarily used in Canada for what is considered the proxy statement in the United States. This document is also widely known as an information circular or MIC in Canada. It is considered a key asset for companies when providing shareholders with important voting information and can also be used by companies to promote and support shareholder engagement. For support and additional information, explore our Regulatory Disclosure Solutions and download the Toppan Merrill 2024 MIC Solution and Style Guide.
The System for Electronic Document Analysis and Retrieval (SEDAR+) is Canada’s electronic filing system for disclosures by public companies and investment funds. This system allows regulated company and securities information to be consistently collected, shared and filed with the 13 provincial and territorial securities regulatory authorities — the Canadian Securities Administrators, or CSA — in the SEDAR+ filing system.
Public company and investment fund profiles are available to investors and others on the SEDAR+ website. Online SEDAR+ profiles include information that most public companies, investment funds and investment fund groups are required to make public in Canada, including addresses, contact information and stock exchange listing.
However, not all SEDAR+ filings are automatically made public. Some documents filed only with Canadian exchanges are not publicly available. When a prospectus is filed through SEDAR+, it’s reviewed by securities regulatory authorities who then make the appropriate documents available via the SEDAR+ Data Distribution Service.
Some documents don’t require review and are immediately distributed via the SEDAR+ Data Distribution Service, particularly continuous disclosure documents such as annual reports, financial statements and news releases. No matter whether SEDAR+ filings are scrutinized by investors or Canadian regulators first, they must be exact, accurate and on time. For support and additional information, explore our SEDAR+ regulatory compliance solutions.
Corporate governance involves the processes, policies, guidelines and standards set by corporations to reference when managing and making formal decisions. Plus, it is a factor in helping a company avoid risk. There are seven characteristics of corporate governance often referenced: Discipline, transparency, independence, accountability, responsibility, fairness and social responsibility.
Corporate governance is also an important topic to include in shareholder communications. For example, risk management, diversity and human capital management are corporate governance topics frequently addressed in proxy statements. Additionally, shareholders remain keenly interested in corporate boardroom diversity, for reasons of both equity and performance. Including visuals such as iconography, infographics and pie charts can help represent the company’s position on these topics within the proxy. For support and additional information, explore our Annual Meeting and Proxy Solutions.
Compensation Discussion and Analysis (CD&A) is a proxy statement component that covers the discussion of compensation philosophy, for example, pay-for-performance, performance metrics, and performance vesting equity. The CD&A shows an overview of the year‘s performance and compensation performance targets, and key compensation decisions made in the past year (i.e., salary changes, incentive plan changes). It also includes a compensation framework, including compensation policies/process and risk considerations, employment agreements, and compensation in comparison to peer group companies. For support and additional information, explore our Annual Meeting and Proxy Solutions.